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1. Columns in outlook for mac how to#
2. Columns in outlook for mac archive#
3. Columns in outlook for mac plus#
4. Columns in outlook for mac windows#

We’ll first explain the most prevalent reasons for the most common email duplication cases.

Columns in outlook for mac how to#

If so, keep reading, because today we’ll show you how to you can stop receiving those messages and r emove duplicated email from your mailbox without purchasing a costly remover tool. Have you ever got a bunch of redundant duplicated email items, contact persons and calendar entries in Outlook and wanted to quickly clean up these annoying duplicates so you can focus on the real stuff?

Columns in outlook for mac windows#

Windows 7, 8, 10 and macOS (with small adjustments). I’ve used and taught Outlook for 10+ years, and just last month – yes – even I learned a new trick.Applies to: Office 2019, 2016, 365. These tips in this article are just the beginning of the tips and tricks to simplify your office management while using Outlook.

Columns in outlook for mac plus#

“Drag and Drop”: the email again onto your “ Calendar” and an appointment will be made, plus it keeps all the detail from the email.Less typing, no typos, and your contact is created within seconds! Use Copy (Ctrl C) and Paste (Ctrl V) to get the signature line items into the correct fields in the new contact window.Now, inside the Contact window, the Notes portion will have the person’s phone # and address (if included on their signature line.) Suddenly you’ve got a brand new contact with the email address and name automatically entered. “Drag and Drop”: Simply click and drag the email and drop it onto the bottom left “ Contacts” symbol on the Navigation bar.(Mail, Calendar, Contacts, Tasks, or Notes) When an email requires a task or follow up, (i.e.: a contact needs to be created or an appointment is needed based on the information in the email), use the Drag-And-Drop method below: Let’s face it – typing creates typos, which cause repair work and drain your productivity. Third rule of Office Management: Be open to learning new tricks! These little-known methods can surprise even the pros: Want more Microsoft Office shortcuts? Check out our shortcuts for Word, PowerPoint, and Excel. Or use “ Quick Steps” to pre-format and pre-address an email to multiple people.To create a new email: Ctrl + Shift + M.Second rule of Office Management: Type less (and use shortcuts.) Here are some easy-to-remember options: Here is a quick video on how to Flag emails so they don’t get lost and how to add color categories using the Categories column. The Categories inside your inbox can serve that purpose. I once taught at a company that had color-coded their internal departments but didn’t apply the same system to their emails. Use “Flags” and “Categories” to keep track of important emails in your Inbox They would probably contain contract files, corporate records, tax records, etc.

Columns in outlook for mac archive#

These would be your Archive Folders at the bottom of the Navigation (Folder) Pane. The third office file system is the “Perennial file” and I’m not talking about flowers here. You see, since computers auto-file for us, no one remembers or teaches the old rules of filing: “Symbols and numbers come before everything else". What if you’d like to cheat and move a “W” folder to the top of the Inbox list, but you can’t pick it up and move it there? Here’s a tip… Just type an underscore, “_”, or a number in front of the folder name. (I still cringe at the memory of those heavy, metal drawers slamming shut.) Well, these have essentially become the Inbox folder system which automatically alphabetizes the folders.

The second file system was contained in the old and dreaded “4-Drawer File Cabinets”. When you are done with that project, simply right-click the Folder and choose “Remove from Favorites”.To add a folder to the Favorites, right-click the Folder and choose “Show in Favorites”.

So we don’t file them into the A-Z folder system instead, we keep them handy in the “Favorites” folder at the tip-top of the Outlook Navigation Pane. These are your active customers, most urgent vendors, you name it, these are the files you need at your fingertips. These still apply to today’s world but have been lost in the flurry of digital organizing. In the days of “paper offices”, (pre-computer age), we had 3 filing systems. Use “Favorites” to keep active folders at the top of your Navigation Pane (aka folder pane) Then you can read them all at one time without distraction.Ģ. To apply the “Work Less” theory, have Outlook automatically file an email.